Chief of Staff

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Job Description (Roles and Responsibilities)
**Main Purpose of Job**:
The Chief of Staff works directly with the Ambassador and Deputy Head of Mission, providing strategic advice on high-level engagement, policy and communications, and running logistics in the Ambassador’s Office. They are an important channel of communication between senior leadership and different sections in the embassy. They understand and help deliver cross-cutting embassy priorities. A core part of the job is running day to day logistics for the Ambassador to make sure that he and the Embassy are working as effectively as possible, from meeting coordination to personal transport. That means there is administrative work - but done well it’s about strategy and prioritisation.
The Chief of Staff engages with external and internal stakeholders at a high level, enabling them to attend internal meetings where the Ambassador or Deputy are unable to do so. The Chief of Staff also leads a team of 08 staff, who work on diary management, event planning and delivery, as well as the management and operation of the British Ambassador’s Residence in Lima.
**Roles and responsibilities / what will the jobholder be expected to achieve? **:
- Lead on the running of logistics of the Ambassador’s Office, from daily logistics to planning longer-term engagement with a range of different stakeholders across the embassy’s portfolio.
- Assessing and refining processes for the wider embassy to work with the Ambassador’s Office and the Residence, to enable agility, maintain team resilience and deliver embassy-wide objectives.
- Provide strategic challenge to the Ambassador on Embassy strategy, priorities, and management.
- Provide strategic oversight and coordination of key events, such as leadership of planning and delivery for the Queen’s Birthday Party (creative design, budgets, stakeholder management, procurement, comms oversight, sponsorship strategy).
- Speechwriting on a regular basis for high-level events and engagements.
- Overview of policy and communications, including providing input to support the embassy’s Communications strategy.
- Team and corporate: Lead a team of 8 staff: 1 junior assistant (intern), the Residence Manager and the Residence team of 6. The role includes setting direction, building and maintaining resilience, and ensuring high leaves of motivation.
Essential qualifications, skills and experience
- Experience of working in a fast paced environment with the ability to prioritise appropriately and manage competing demands
- Good understanding of the Peruvian political landscape
- Excellent interpersonal skills, including experience leading and motivating teams
- Fluency in English and Spanish. Excellent writing skills
- Creativity
- Excellent organizational skills
Desirable qualifications, skills and experience
- Experience working in an English-speaking environment
- Coaching experience and/or in human resources management
- Project management experience
- High levels of discretion, with a resilient, flexible and “can do” attitude
- Event management and/or hospitality experience
- Experience in social media management, public relations and/or marketing
- A university degree, preferably related to political science, international relations or similar field
- Required behaviours- Seeing the Big Picture, Making Effective Decisions, Delivering at Pace, Communicating and Influencing Application deadline Application deadline - day Application deadline - month Application deadline - year
- 6 April 2023
Grade
- Administrative Officer (AO)
Type of Position
- Full-time, Fixed term, with possibility of renewal
Working hours per week
- 37
Region
- Latin America and Spanish speaking Caribbean
Country/Territory
- Peru
Location (City)
- Lima
Type of Post
- British Embassy Office
Number of vacancies
- 1
Salary
- S/. 8,366.47
Start Date Start Date - day Start Date - month Start Date - year
- 5 June 2023
Other benefits and conditions of employment
**Learning and Development Opportunities**:
The British Embassy is strongly committed to learning and development (L&D), with a ring-fenced budget for these purposes and all staff are encouraged to set aside time for L&D. The jobholder will receive training according to the role, have full access to the UK Diplomatic Academy and online training resources and will be encouraged to take full advantage of both formal and informal learning events as and when available and relevant.
**Working Patterns**:
***Standard working hours from Monday to Friday. Applicants should be aware that the role might require occasional evening work. The Embassy has core hours during which staff are expected to work from the office, but some remote working can be accommodated in coordination with the line manager**.**
Additional information
The British Embassy is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, ge

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